Information for Participants
I. Information for On-Site Participants
Regarding check-in procedure for the congress
Reception location
| Date and time | Installation location | ||
|---|---|---|---|
| Check-in for Pre-registered participants / On-site registration | Friday, November 20th |
9:00 AM - 5:00 PM | Atrium, 2nd Floor, Toki Messe |
| Saturday, November 21st |
8:30 AM- 4:00 PM | ||
| November 22nd (Sunday) |
8:00AM - 11:30 PM | ||
For those who have completed pre-registration by October 30th
After completing pre-registration and payment, you will find a QR code on your My Page screen on the registration website or in the upper left corner of your reservation confirmation.
You will use this QR code to check-in at the venue.
* A QR code is required at the check-in counter. On the day of the event, please display the QR code on your smartphone or other device screen, or print out your reservation confirmation with the code and bring it with you to check in.
(We recommend printing out your reservation confirmation and bringing it with you in case your phone runs out of battery or you experience connection problems.)
*Please note that a QR code will be displayed on your My Page screen or in the upper left corner of your reservation confirmation only if your payment has been completed.
*You can download your reservation confirmation from your My Page on the registration website.
QR code (example) for the 60th Japanese Occupational Therapy Congress & Expo in Niigata 2026
QR Code is a registered trademark of DENSO WAVE INCORPORATED.
For those registering on the day of the event
In order to register on-site, you will need to line up at the on-site registration desk and register using a PC terminal (or your own smartphone, etc.).Therefore, it is highly recommended that you complete the online registration process before arriving at the congress venue.
Please note that payment is by credit card only.
Regular Member of the Japanese Association of Occupational Therapists (JAOT)
Please pay your annual membership fee for FY 2026 at least two weeks before the day of participation, and register at the PC terminal (or your smartphone or other personal devices) at the on-site registration desk at the venue.
Payment is by credit card only.
If you are unable to register online on the day of the event, please present your “Electronic Membership Card” at the registration desk.
If you are unable to present your electronic membership card, you will not be able to register for on-site participation as “Regular Member” category.
Please prepare your electronic membership card in advance through the member portal site before coming to the venue.
All regular members of JAOT should read the following
- Please note that we will not be accepting new membership applications, annual membership fee payments, or other membership applications at the venue on the day of the event.
Please be sure to pay your annual membership fee for FY 2026 at least two weeks before the day of participation. If you are unable to register on the day of the event, please present your "Electronic Membership Card" at the registration desk. - If you cannot present your electronic membership card, you will not be able to register for on-site registration as “Regular Member” category.
- Please prepare your electronic membership card in advance through the member portal site before coming to the venue.
(Association Homepage > Member Portal > Member Portal Site > Membership Card > Print)
General public/other professions
After the reception staff confirms your proof documents, you will be asked to register yourself through the registration system. Payment is by credit card only.
Items required for on-site registration
- Participation fee (credit card payment only)
- Proof of being in a different profession (such as a copy of a national qualification certificate or a workplace ID card)
Non-members
In accordance with the regulations of JAOT, participation in the congress is open to all, regardless of JAOT membership.
However, since participation fees are cheaper for regular members, please consider becoming a member.
About name tag
* After completing check-in at the congress venue, please be sure to wear your name tag while you stay inside the venue.
If we are unable to verify your name tag, we may refuse you enter the rooms.
About the cloakroom
* Please note that the time may vary depending on the date.
| date | Time slot | place |
|---|---|---|
| Friday, November 20th | 9:00 AM - 6:30 PM | Entrance Hall, 1st Floor, Toki Messe |
| Saturday, November 21st | 8:30 AM - 6:30 PM | |
| Sunday, November 22nd | 8:00 AM - 1:00 PM |
Items we cannot accept: cash and other valuables, PCs, umbrellas (parasols), fragile items, food and perishable goods.
A request to all cloakroom users
- Please be sure to pick up your luggage on the same day.
- In the event that a package is not picked up within the designated time, Staff may move items to different storage locations at their discretion. Please be aware of this in advance.
About parking
To reduce congestion in the surrounding area and to be environmentally conscious, please use public transportation whenever possible.
There are several paid parking lots at or near the venue, but no discounts are available.
Regarding food and beverage booths and local products corners
Food and beverage booths will be available in the poster and exhibition area (Wave Market).
You can purchase Niigata’s amazake (sweet fermented rice drink) and/or local Japanese sake after tasting. Please note that the time available for tasting and sales of Amazake and Japanese sake is limited. Menu and other details are announced in our website around mid-November.
Additionally, a local products corner will be set up in the Esplanade on the 2nd Floor.
About Scavenger Hunt (collecting stamps)
At the 60th congress, we will be holding a scavenger hunt (collecting stamps) for all on-site participants during the exhibition period, Collect five stamps by visiting the exhibition booths at the venue, and you can exchange them for a prize. The stamp collection sheets will be distributed near the check-in desk on the day of the event.
* This event will end once all prizes have been given away.
Notes regarding photography
During the congress, our staff and press members may take photographs and videos.
These materials may be made public and archived in JAOT's journal, newsletters, website, and video services approved by the Association. Please be aware that this is especially likely for speakers, presenters, and award recipients.
II. Information for On-Demand Streaming Participants
Notes regarding viewing
Video recording, audio recording, and photography (including screenshots) of abstracts and slides (slides, images, videos, etc.) related to the 60th JAOT Congress & Expo 2026, and make them public on websites (including SNS) are strictly prohibited.
Legal action may be taken if copyright and portrait rights are violated.
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Content of the broadcast
＜On-demand streaming period＞
From Friday November 20, 2026 to Monday January 11, 2027
You can watch them anytime at your convenience within the above period.
Programs available for streaming: Opening Ceremony, President's Lecture, Invited Lectures, Keynote Lectures, Educational Lectures, Symposium, International Program, Educational Seminars, Special Sessions, General Presentations (oral and poster), and Closing Ceremony* We will release the content sequentially as soon as it is ready for distribution.
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How to watch
We will issue a web access ID and password to those who have completed registration and payment.
You can access the viewing site by logging in with your ID and password.
III. Regarding invoices, receipts, payment processing times, and abstracts.
Invoice
The invoice can be viewed on the "Payment" page within your My Page on the registration site under "View Invoice/Reservation Confirmation".
Please print your invoice yourself from the link provided.
* Please note that you will not be able to download the materials after the congress ends, so be sure to download them yourself during the congress period (by January 11, 2027).
We are unable to provide support after the congress ends.
Receipt
To receive your receipt, please log in to your My Page account after registering and print your receipt yourself.
* Downloads will not be available after the congress ends, so please be sure to download them during the congress period (by January 11, 2027). The congress secretariat and the JAOT secretariat will not send the receipt in person.
Payment reflection period
Once your registration is complete, you will receive a "Registration Confirmation" email.
Regarding payment status, online credit card payments are reflected immediately, while convenience store payments take approximately 30 minutes.
Bank transfers will be reflected in your account 2-3 business days after the transfer is completed.
Program Book and Abstracts
Please pick up a copy of the congress program book from the sign-up desk after checking in. The program books will be distributed while supplies last.
Abstracts can be found on the congress website.)
For on-demand participation, please use the electronic program and abstract search function on the congress website.
Regarding the ID and password for the on-demand viewing system.
The ID and password for the viewing system will be sent to the email address you registered once they are finalized.
Please check your spam folder if you do not receive the information before the congress starts, as it may be filtered there.
Regarding participation certificates
For those attending on-site, please receive your name card and participation certificate at the signing desk after checking in.
On-demand participants can download the certificate from the on-demand viewing page.
* Please note that downloads will not be available after the congress ends, so please be sure to download them yourself during the congress period (by January 11, 2027).
The congress secretariat and the JAOT secretariat will not send the certificate in person.
Regarding the handling of personal information
The personal information we collect will be used by the Japan Occupational Therapists Association and the 60th JAOT Congress & Expo in Niigata 2026 for the purpose of carrying out operations related to the management of the congress, in accordance with Nippon Travel Agency's "Handling of Personal Information" policy, under the entrustment of handling personal information by the Japan Occupational Therapists Association.
IV. Regarding Credit Acquisition
- Regular members who have registered to participate in the 60th JAOT Congress & Expo in Niigata 2026 can receive 4 points for participation in the congress regardless of the type of registration.
- First presenters of general presentations at the 60th JAOT Congress & Expo in Niigata 2026 will receive 2 additional points in addition to the 4 points (participation) mentioned above.
The "Announcement" designation will be added.
* Basic training points will be awarded automatically, so you do not need to apply to the association yourself or use the member portal.
The points are expected to be awarded around the end of January 2027.
